Property Management
To maintain and to add to your property portfolio login to the website. From your Account Home click on Sale Properties listed under the appropriate company name on the left hand side of the page.
1. Active Property Portfolio
You will be presented with your active property portfolio; this is where the majority of your property management will take place. Each property is assigned a property status. A property can be listed as one of the following:
- Online
- Offline
- Featured
2. Adding Property to your Active Property Portfolio
All newly added properties are stored in your Active Property Portfolio. Click on Add a Property and fill in the property creation form. Obligatory fields are denoted by an asterisk. It is not possible to add a property without inputting these details. Some fields have a maximum number of characters that can be stored. This is stated in square brackets following the field, for example [20 characters max].
Your Reference
- Enter your reference number for the property.
Title
– Enter the property title.
Price
- Use numbers 0-9 only with no letters, spaces or other punctuation marks. - Price on Application (POA) - enter the price as 999999999 the property price will then display as POA and the property will be listed at the bottom of the property listing page when ordered by price.
Price Comment
- Enter a price comment for the property, for example Reduced by 10000 euros, Reduced for quick sale etc.
Location
- Enter the property location.
Department
- Specify the department in which the property is located. Please note that the region is automatically calculated using the department specified.
Nearest Town
- We recommend setting the nearest town for the property. The nearest town criteria allows users to make more localised searches and improve the indexing of your properties in the search engines.
Highlights
- Use the highlights to promote key features of the property. - Select the number of highlights that you would like to display. - Enter the highlight information.
Description
- Enter the property description. - We always recommend that you have a copy of this description stored on a local computer and that you copy and paste your description into this box. This will remove the possibility of you losing the description if the page times out before you submit the property information.
Property Type
- Specify the property type, select one of the following: Residential, Commercial, Investment & Land/Water then select a sub type of the above. - Setting the correct property type is essential if you would like your property to gain the maximum exposure.
Sale Status
- Specify the property status, select one of the following:
- For sale
- Under Offer
- Sold Subject to contract
- Sold
- Withdrawn from market
Position
- Specify the position of the property, select one of the following:
- Unknown
- Isolated
- Rural
- Village
- Town
- City
- Ski
- Beach
- Golf
Other
- Specify whether the property has any of the following features:
- balcony
- terrace
- disabled access
- outbuildings
- swimming pool
- tennis court
- lake
- river
- wood
- double glazing
Number of Bedrooms
- Specify the number of bedrooms.
Floor Space
- Specify the floor space of the property in m².
Land size
- Specify the amount of land with the property in m².
Condition
- Specify the condition of the property, select one of the following:
- Unknown
- New
- Old – fully restored
- Old – part restored
- Old – unrestored
Drainage
- Specify the drainage system, select one of the following: None, Unknown, Septic tank, Mains, Organic.
Electricity
- Specify the electricity system, select one of the following: None, Unknown, Mains, Generator.
Heating
- Specify the heating system, select one of the following: None, Unknown, Central heating.
Roof Condition
- Specify the condition of the roof, select one of the following: None, Unknown, Bad condition, Good condition, New.
Water
- Specify the water system, select one of the following: None, Unknown, Mains or Well.
Key Property Facts
Please note that the number of bedrooms, land size and living area criteria are displayed in the Key Property Facts section of each advert. Please ensure that this information is included wherever possible. This is important information for site users and users can search for property by all of these data fields.
Once all the above fields are complete, click Post to add the property to your Active Property Portfolio. Once you have posted the advert you will be directed to the Upload Images page. Select the number of images that you would like to upload and click Post. You can upload 5 photos at any one time. There is no limit for the number of images that can be uploaded for a property. Please note that each image requires a description to identify it, please add this then click the Browse button to search for the correct image file on your computer. Please note all images must be in JPEG format and at a resolution of 1024x768 or below. You may experience difficulties with other types of images. The thumbnail image for the property will be created automatically from the first image attached to every property.
3. Editing Property Details
Open your Active Property Listing.
Find the property that you would like to edit and then click on the Edit Property button.
Change the property listing as required and click the Update button to save the changes.
To edit Images click Edit Images at the top of the property edit page. Use the Move down and Move up buttons to change the order of your images. To delete an image click the Delete button next to the image. Click on the Change Images button to save your changes. You may also add new images to this page by using the Upload Images section found at the foot of the page.
4. Editing the Status of a Property
To move a property online simply click on the Move Online button on the appropriate property. This will move the property online and the background colour of the property should change to white.
To move a property offline simply click on the Take Offline button on the appropriate property. This will move the property offline and the background colour of the property should revert back to grey.
To feature a property simply click on the Feature property button on the appropriate property. This will prompt you to enter a property title (max 35 characters) which will appear on the featured property and to allocate a number of Spotclicks to that property. Upon clicking Update your property will be featured and the property background will appear as yellow. Please note that a property must be online before it can be featured.
To move online, offline or to archive a number of properties at any one time simply select the relevant properties via the checkbox on the far left of the portfolio page. Then select the appropriate action at the top or bottom of the page and click on the Process Selected Properties button to action the request.
5. Archiving/Deleting a Property
If you wish to remove a property from your portfolio, click the apropriate Archive button in the Active Property Portfolio. This will move the property into your Archived Property Portfolio. The Archived Property Portfolio allows you to move properties into an idle status whilst keeping them in the system in case they need to be re-instated at a later date. Properties are reactivated from the archived property portfolio by clicking the Activate button. Please note that it is possible to edit the properties in your Archived property Portfolio. To do this, please follow the instructions given in the previous section.